A copy of the full Camporee Risk Management and Emergency Plan should be carried by one member of each section, in paper form, or by downloading to phone.  In the event of a natural disaster, having this plan may help save lives.

Event Team members with a role during the event are expected to carry a copy of this document on their phone.

All Sections

A 4-page Emergency Plan Summary for Section Scouters should be read by all Scouters and Venturers prior to camp.

The Emergency Map should be posted and visible at each section campsite.

Venturer Companies

Category 2 and 3 Venturer activities have separate Emergency Plans for each activity.  The youth safety officer for each Company should have a copy of the plan for each activity that the Company is partaking in, and review it with the participants before departure.

Emergency Plans for 2026 (for Venturer Companies) will be added here after events have been submitted. 

• remember that participants in the hike, prior to Camporee, are to determine and prep the hiking-related skill they aim to practice and improve. (e.g. navigation, emergency, trail skills, geocaching)

• this activity is typically undertaken without Scouters, and is therefore a Category 3 event requiring the signing of a Parental Consent Form.

As with any camp, sections must complete a hazard assessment and conduct emergency planning, which is then submitted for approval by their Group Commissioner, separately or accompanying their Adventure Application Form.

The Camporee Event Team would like to make this process easier, and is providing two documents to speed the process, that sections can adapt to their needs.

Section Hazard Assessment

The Camporee Section Hazard Assessment template can be downloaded and tailored.  It is generic, and some items should be adjusted to match the age group of your section. To use this template:

• Review the list of pre-entered hazards and mitigations.  

• Remove either the Colony and Pack Tools or Troop and Company Tools sections, whichever doesn't apply to your section.

• In the Who? column, assign a Scouter (or for Venturers, a youth) to each mitigation/action, who is then responsible for ensuring the action is taken.

• Near the bottom, remove any of the example "People-related hazards" that don't apply to your section

• At the bottom, add people-related and gear-related hazards that apply to your section.  Consider using this tool if you're stuck for thinking about hazards.

• Set the likelihood and severity columns each to one of (H)i, (M)edium or (L)ow.  

• Hazards with medium or low ratings should have mitigations added or applied.  Mitigations are the actions or items applied to reduce likelihood or severity of the hazard until it is at an acceptable level, or lower.

• For each mitigation added, assign someone to be responsible for it in the Who? column.

Section Risk Management and Emergency Response Plan

This template is provided to more easily make a Camporee-compatible communication, risk management and emergency response plan.  Please make a copy for your use before tailoring for your section. Sections are to fill in the blanks, and detail mitigations added to their Hazard Assessment spreadsheet.

All Scouters attending Camporee should review Prep Notes for Scouters.

See also:

Camp Rules

Non-Member Screening

Emergencies Map