Registration is now open!
Scouters should only register with one section, and only appear on one section's AAF, even if they will spend time with more than one section. Section representatives on the Event Team register with their section, even if they are staying overnight at Camporee HQ and attending with the event.
All sections must register with enough Scouters to meet their ratio and Two Scouter Rule requirements.
A Venturer Company with less than 2 Scouters available must contact the Registrar before registering. Special provisions to join up with and attend with another Venturer Company and their Scouters will be explored. Also, Camporee must first ensure there are enough Company Scouters among attending Companies to be able to run Venturer activities for all. If these conditions are met, the Registrar will notify the Venturer Company that it can register.
Youth Scouters may register as a Scouter with the section they volunteer with, or as a youth with their Venturer Company. If they will split their time, they should register with the section they will camp with.
Carleton Camporee takes place at Apple Hill Scout Reserve. See Location & Maps for details on how to get there and around the Scout Reserve. Please plan to arrive at the campground between 4:00 and 8:00 P.M. on Camporee Friday. Camping area maps with assigned sites will be distributed at the Camporee Learning Session, or afterwards, by email.
All participants will be directed to the parking lot upon arrival by parking staff. After unloading, participants will transport their gear past camp gates where event team members will direct participants to their section's campsite.
Vehicles staying rather than dropping off participants must display a parking pass. Passes will be distributed at the Camporee Learning Session, or can be picked up at camp after 4pm on Camporee Friday. Please ensure that holders of parking passes complete the required information on the pass. This is necessary so that the owner of the vehicle can be located in the event of an emergency.
The Contact Scouter of each section (or a delegate) must attend the safety briefing at HQ at 9pm on Camporee Friday. Sections are to confirm final attendance (total count, deletions, additions, swaps), and new/updated medical forms.
Except for planned off-site Venturer adventures, sections are not to leave the property with youth between 4pm Friday and the end of Closing Ceremonies on Sunday.
If needed, during camp vehicles can exit from and return to the Apple Hill Scout Reserve. However, any individual intending to leave the Scout Reserve after 8pm on Friday and before the Closing Ceremonies must report their imminent departure to Camp HQ before leaving, and report again to Camp HQ upon return.
Between 8pm Friday and the end of Closing Ceremonies, late arrivals and early departures must report to HQ so that the Event Team can track who is on site in case of an emergency.
Closing Ceremonies end circa 10:45am on Sunday, after which participant departure will commence. At noon, the gate will open for general vehicle access, by which time, it is expected that most participants will have already departed.
No trespassing on private property adjacent to the Apple Hill Scout Reserve
When travelling on trails, stay on the trail ("Leave No Trace")
Stay off Archery and Pelletry ranges unless a Range Safety Officer is present. Do not approach a range at any time except by its customary entrance.
Buildings and storage containers on the Apple Hill Scout Reserve are off-limits except for Event Team and Medical Team members.
A section's campsite is like a home. Participants should not enter or pass through another section's campsite, except with that section's permission.
Moving vehicles are the greatest danger to campers at camp. The speed limit within the Apple Hill Scout Reserve is 10km/h.
From 4pm Thursday to 4pm Friday, each section may opt to drive one vehicle into the Scout Reserve beyond the inner gate to drop off section gear. Such vehicles must depart by 4:30pm Friday.
From 4pm Friday to 11:30am Sunday, the Scout Reserve's inner gate will be closed, and no vehicle allowed to enter, except for ambulances. During this period, signs will be posted at the inner gate indicating the point past which no vehicles may enter.
Closing ceremonies end circa 10:45am.
From 11:30am to noon Sunday, each section will be permitted the option to drive one vehicle beyond the inner gate for the purpose of picking up section gear.
At noon on Sunday, the inner gate will open for any participant to enter with a vehicle. All participants are to be offsite by 1pm Sunday.
First Aid Kits
Each section must have a first aid kit at their campsite available to handle minor problems that may arise. Each section must carry a first aid kit with them to activities. These can be the same first aid kit or different kits.
Dining Facilities and Backup Sleeping Accommodations for Colonies and Packs
Per Scouts Canada's Camping Facilities Standards, "Beaver Scouts and Cub Scouts camping facilities must include a weather-resistant shelter suitable for dining and program activities, as well as backup sleeping accommodation."
Pop-up canopies alone do not meet the weather-resistant requirement, although they may be used to supplement other, qualifying shelter(s).
Vehicle-type shelters and marquee tents should use deep anchors (e.g. 12-18") sufficient to prevent movement in high wind storm conditions.
"Backup sleeping accommodation" at minimum is 1 additional tent, but more is prudent, especially for moderate to large sections. Weather in May is subject to powerful downpours and short-term storm flooding.
Sleeping Facilities - all sections
No source of flame is permitted in any sleeping structure, including tents designed for a stove.
Sleeping accommodations must follow Scouts Canada's Camping Facilities Standards. This includes:
"Sections must have separate sleeping accommodation, based on gender identity, for:
Youth participants
Scouters under 18 years of age
Adults (including parents, adult resource people, and Rover Scouts)
Youth participants may not share accommodation with youth from older or younger Sections.
[Your section's] responsible Commissioner may permit an exception to these requirements in circumstances where safety or the facilities dictate. If sleeping accommodations are shared with youth, at least two adults must be present at all times."
Therefore, members of the same family may share a tent, with the approval of your section's Group Commissioner. See Scouts Canada's BP&P FAQ.
Campfire pits
The creation of new fire pits is strictly prohibited. Every campsite with an adjacent campfire ring must have a fire extinguisher and a shovel (a metal pail is also recommended). They shall be stored in a central location near (or in front of) the cooking area.
Besides these requirements, there are many best practices, which are reflected in the campsite evaluation scoring of the Camporee Awards.
Propane and naptha appliances used for cooking are permitted. Propane appliances not used for cooking (e.g. used only for warmth) are not permitted.
Picnic Tables
Each section will be supplied with at least 1 picnic table. Extra picnic tables are available under shelters. Do not take picnic tables from other sites. All picnic tables are to be returned to picnic shelter areas prior to departure.
Site Survey
Prior to departure, all youth and adults are to participate in a site sweep of their campsite and adjoining common areas. Our outdoor ethos is "Leave No Trace" - leave nothing your section brought behind, whether organic or otherwise.
Tent trailers are discouraged, and only allowed with the permission of the Camp Committee. To obtain permission, contact the camp chief at camporee@gckevents.ca
As with any Scouting event, alcohol, cannabis and illegal drugs are NOT PERMITTED at any time during the weekend. Anyone caught with alcohol, cannabis or illegal drugs will be asked to leave Camporee. NO EXCEPTIONS. Scouts Canada’s Adult Code of Conduct doesn’t allow smoking or vaping in front of the youth. Smoking and Vaping is not permitted on the Scouts Canada property. Participants can only smoke or vape off the property (e.g. outside the main gate).
Sections that bring supplies or equipment into Scout Reserve for games and activities during the weekend, are responsible to take home or dispose of all materials as per Scout Reserve regulations. Further details regarding this matter will be provided at Camporee Learning Session. “Leave no trace”.
Swimming is not allowed for the duration of the Camporee, except as part of Camporee's planned and sanctioned Troop or Company challenges. Sections are not permitted to swim outside of Camporee's planned activities.
No pets are allowed at Camp, including in vehicles during drop-off and pickup. Exemptions are only available for service dogs, with prior notice and approval from the Camp Chair(s). Contact camporee@gckevents.ca to apply for an exemption.
Carleton Camporee is a nut-free event. Peanuts and tree-nuts are priority food allergens, and not permitted at the event site. Tree nuts include almonds, Brazil nuts, cashews, hazelnuts, macadamia nuts, pecans, pine nuts, pistachio nuts and walnuts. Note that activity equipment is touched by members of different sections, and for some sections, sharing food between sections is part of the Camporee program.
Coconut and nutmeg are permitted - they are not primary food allergens, or considered to be tree nuts for allergen purposes by Health Canada.
"Avoid food and products that do not have an ingredient list and read labels every time you shop. "