Section Registration Centre

Welcome to the Carleton Camporee, where you can join your fellow Scouting Groups for a weekend of fun, challenges, and friendships at Apple Hill Scout Reserve. There will be games galore, challenges set and awards to be won during the weekend activities.  Camp activities shall commence Saturday morning with the traditional Camp Opening and run through the weekend to Sunday morning when we shall all celebrate our participation. All participants registered before the deadline shall receive a camp crest. This is an all-section camp, for Chipmunks, Beaver Scouts, Cub Scouts, Scouts, Venturer Scouts and Rover Scouts.

Attending Sections develop an activity or challenge ahead of time and submit it to the Activity Coordinators, along with a song, skit and cheer for the evening campfire. All Sections are encouraged to decorate their campsite, provide interesting activities and dress in attire that represents the Greek Mythology Theme.

Camporee has a limited No One Left Behind fund available to help youth with financial needs attend the camp. Sections can request financial relief in advance of the April 13 registration deadline by emailing the Registrar before registering. 

Scouting Sections should be aware of the following key information:

• The deadline for registering your section is the end of April 13th.

• It is the section’s responsibility to ensure that parents/guardians attending Camporee have completed all the necessary screening steps, and that the necessary forms have been completed for siblings and other non-member youth. See Non-Member Screening  for all details and forms.

• The fee for attending the Camporee is set at:

  • $30 per youth. Includes a crest and a T-shirt. 

  • $20 per adult. Includes a crest but excludes a T-shirt. Adults may opt for a T-shirt (+$10-15). Note: A registration fee applies to the section's representative on the Event Team.

• Scouting Sections must add this cost to their camp budget. Advice and a budget template are available.

• Extra Crests are $3 each.  Extra T-shirts are $10 (XS-XL), $13 (2XL), $15 (3XL).  

• A T-shirt sizing chart is available below.

Be prepared to provide the following on the section registration form:

• The names and contacts of 2 currently-certified First Aiders attending with your section.  Acceptable certifications include Standard First Aid, and Wilderness First Aid.  Scouts Canada does not accept Emergency First Aid.

• "Please indicate whether any member(s) of your group require access to power for medical needs (e.g. recharging a medical device)" Camporee has limited battery capacity, not mains power.

• "Please identify any special-needs accommodations required by any youth member of your section to attend"

• "Please provide details of any mobility-related considerations we should be aware of in the event of an evacuation off the site." 

Scouters should only register with one section, and only appear on one section's AAF, even if they will spend time with more than one section.  Section representatives on the Event Team register with their section, even if they are staying overnight at Camporee HQ and attending with the event.

All sections must register with enough Scouters to meet their ratio and Two Scouter Rule requirements.

A Venturer Company with less than 2 Scouters available must contact the Registrar before registering.  Special provisions to join up with and attend with another Venturer Company and their Scouters will be explored. Also, Camporee must first ensure there are enough Company Scouters among attending Companies to be able to run Venturer activities for all. If these conditions are met, the Registrar will notify the Venturer Company that it can register.

Youth Scouters may register as a Scouter with the section they volunteer with, or as a youth with their Venturer Company.  If they will split their time, they should register with the section they will camp with.

For registration inquiries or general questions, contact the Registrar:

Lisa Sheehy

camporee-registrar@gckevents.ca

NOTE: If your section is not committed to Camporee, please do so first. Your section representative will attend remaining meetings.

If your section is substituting a participant (one participant drops out, but another within your section takes their place), you do not need to register or pay another fee.  

1) If the replacement participant needs a different T-shirt size, inform the Registrar of the old and the new T-shirt sizes.  If the T-shirt order has not yet been completed, and the new T-shirt size is more expensive, the Registrar shall instruct the section to submit the difference via e-transfer to  gcktreasurer@gmail.com. If the T-shirt order has been completed, the section shall receive a T-shirt at camp, but it may not be the desired size.

2) Ensure that the substitution is reflected on the printed, approved copy of your section's AAF that accompanies your section's medical form package submitted at check-in on Camporee Friday. 

If your section has a member decide to participate after the registration deadline (April 13), the section may still register them with Camporee, but they are not guaranteed a T-shirt or a crest.

To add more participants to your section's registration:

1) Complete the online Camporee Registration Form again,  but only specify the additional attendees.  Include T-shirt sizes, if applicable.

2) Remit the total owing on the incremental registration invoice by e-transfer to gcktreasurer@gmail.com, with "Camporee (Name of Group, Section)" in the note. 

3) Ensure that the printed, approved copy of your section's AAF that accompanies your section's medical form package reflects the additional members. 

Withdrawal before the registration deadline (before end of April 13):

1) Inform the Registrar by email of the registration type (youth/adult) and T-shirt size of the withdrawn participant(s)

Refunds: A full refund will be issued to the section after the registration deadline.

Withdrawal after the registration deadline (after end of April 13):

1) Inform the Registrar by email of the registration type (youth/adult) and T-shirt size of the withdrawn participant(s).  

2) If your section has already printed a paper copy of its approved AAF for the medical package, use a pen or pencil to strikethrough the name and membership # of the withdrawn participants on the paper form. 

The section shall still receive a crest for any withdrawn registrations at camp check-in, and a T-shirt following the conclusion of the T-shirt swap at the Friday safety meeting at camp.  T-shirts of withdrawn participants are used at the swap to help participants who ordered the wrong size find a more suitable size of shirt.

Refunds: A partial refund, not to exceed the registration fee excluding the cost of a crest and a T-shirt, will only be issued to the section, roughly a month after the event, after all event expenses have been paid, if a surplus remains.

No Shows at Camp

If a participant that appears on your section's paper AAF (submitted at check-in) does not arrive at camp as expected, inform the Registrar in-person at the 9pm Friday safety meeting at HQ.